Good morning 🙂

Good morning!

Good morning!

Good morning!

Happy Tuesday all!

like to see slide 13 at the end again :)

I will remind him at the end.

Also mathematician :).

Powerful message!

#seeme

drop the mike on that sermon!

It's a 3 X 1 matrix

Awesome visualization Lindsay!

for the mathematicians out there :p

Maya Angelou

Never ;)

Would you mind sharing the slides, these are really useful tips

that's when I would say everyone take a break and stay and speak with the student.

Thank you for a great talk!!😊

thank you

Awesome information for sure!!

Thank you!

Thank you!

Thank you..so helpful always.

Thank you!

Thank you!

As always, John, awesome!!

Thank you!

Thank you!

Thank you!

Thank you

Thank you!

Great presentation as always, John!

Excellent presentation. Quite helpful for academic advisors, also

Thank you!!

This was wonderful. I am glad to have come to this session. Definitely useful!

Thank you!!

https://forms.gle/mvEK8Xfrn4XUqQUL9

Thanks

very useful

Very useful information

Thank You!

Thank you. Good job.

love to learn from you more

Thank you!

Thank you very much for this presentation!

Is it possible to mute the doorbell?

Yes please, as Jen said, mute the doorbell

ST:TNG is the BEST Star Trek!

Ill try…

Where is the LiveSafe app?

https://www.nvcc.edu/police/livesafe.html

Is that second step communicated to you when you fill out the referral form?

How will the college be handling ChatGPT and Open AI sources?

Are these 5 days calendar days or business days?

Mr. Mosley answered my question. Thanks.

When a student resubmits the paper when repeating a course and it clearly show

What furhter documentation does ossr need after the faculty member files the report and emails the student and the Dean has been informed?

that it was plagiarised should it be accepted ?

Does ossr need a copy of the email to the student?

All work should be original in the current semester is what I tell my students

Hi Steven,

What is the policy if a student(s) report a student(s) cheating ?

There was some good wording for a our syllabus that went out a couple of years ago that came from you all when you were still call the Office of Academic integrity and conduct. Is that wording still valid?

Thank you Steven! Can we have today's slides?

Actually, I just copy and paste from the syllabus insert, which is also located as "NOVA Policies" in Canvas.

https://www.nvcc.edu/students/handbook/conduct.html

Can you clarify the point where you said the test can be removed from the non- NOVA website if reported. Asking as we found out that a NOL exam is found in one of the websites

@Pamela, can you send us a link?

Since many , majority, or all of those policies are in the student's handbook, why is it necessary that we, instructors, should list them again on the syllabus?

https://drive.google.com/file/d/1BjxP0spUUoxCvxiNz5cmiu_ABHJtt7vQ/view?usp=share_link

Thanks Pamela!

thanks

Steven, is that the same for essays in Course Hero thar are recirculating?

Thank you.

Thanks!

Thank you!

thank you

Thank you!

https://forms.gle/mvEK8Xfrn4XUqQUL9

Thank you

Thanks Steven!

Psychology

Awesome pathway!

👍🏻

I would feel supported if we could have embedded counselors in the divisions again. That was always so helpful!

I think it would be beneficial to have the discipline groups as a team.

Fantasy: An advisor for any pathway knows which psych class is best for an individual student who needs a social sci elective.

My question is: right now I have a bunch of about 30 students listed as my advisees in SIS. What will happen to them? Or will they remain my advisees??

I echo John 's question.

Helping students to understand the unique elements of taking history classes. For example, you don’t take history sequentially, so students don’t need to start with HIS 101 and yet we see them do so. So being able to communicate with advisors better about changes to our curriculum requirements.

One of our most popular majors is General Studies--which belongs to Academic Affairs right now. Can you walk us through the team that those students or any non-declared students will have?

What about course substitutions?

Could be very helpful with scheduling. If a large number of AUT students need a Fine Arts elective that fit them best on a certain day, we could schedule that class and have almost guaranteed enrollment.

While we are fantasizing...how can we get students to appreciate the necessity of math in their program of study? How can we help advisors communicate this need?

As a math teacher, I honestly have started to see myself as a math advisor to all my students regardless of their major as opposed to having set random students who don't know me being assigned to me. Of my assigned advisees, they rarely reach out to me, even if I have tried to reach out to them, unless it is to change their major, which also means they would no longer be my advisee

To follow on Alison - that students need to take math early in their time at NOVA, instead of waiting until their last semester.

YES! THANK YOU!! 😊

Same with ENG and SDV- those are essential foundations.

(My comment was on the philosophy on General Studies)

Not on early math? :) haha

If students use navigate to set up their path that could help with finding the best advisors for general studies

@Beth - that, too! 😁

Because we said so. =)

The way the math class is taught and which math is required can make a very significant difference in how the student feels about math's relevance to their plans.

yes, that can be done in Navigate

I must point out that the early alert programs used for the last few semesters were a complete waste of time. After a semester, I received a flood of emails saying "Case Closed," but not appropriate or timely action was taken.

Same Pamela!

Another fantasy: The point of contact advisor stays at NOVA long enough to really get to know the student. My own child, at another college, has developed a good relationship with her advisor and it's so helpful.

If doing holds, they should say exactly what they are rather than some cryptic message that students would not be able to figure out

My perception has been the same as Don's, but it's hard to know what happened in the background.

The data should say that 100% end up closed with "Student was not reached"

Martin- that was my experience, too.

Same, Joe. And I also get emails saying "This student is not my advisee. Why am I getting this email?"

It just seems pointless

A focus group would be great!

Thanks all for listening!

Never saw any evidence of follow up

It also could be helpful if AAS Counselors were told when students were being flagged in the early alerts. Sometimes we have a relationship with students (and know more about what is happening), but we don't know they are struggling.

My head is spinning but this was helpful

Dr. Meyers, this was great! Thanks for the information!!!

For new students now, who do they get assigned to? Student Services or a faculty advisor?

Good info here—I am not as opposed to it as I have been, but still,worry about people advising specialty programs that don’t know anything about it

It would be also awesome if students and colleagues could nominate someone as advisor of the month. It's a really underappreciated job.

Thank you for the session!!

This was great. Thanks, Rhonda!

IET currently is assigning faculty or professional advisors

So what is happening to the new students?

Thank you

THANKS! Very helpful!

Survey?

Thank you.

The Canvas support is WONDERFUL!

Hello everyone!

Hi

Hi

Lyra is amazing!!!

Can we inbed the "Discussion's Tab" into a module?

what's the difference between attendance and qwickly attendance? I have used the attendance function...

What if I want to access the "Assignments" tab but I do not want my students to access it? Do I still need to remove it from the navigation page?

Donna, Qwickly is a more robust attendance tool. More features, etc. We offer training sessions on it if you're interested.

I like qwickly attendance for zoom classes as it empowers students to take responsibility for signing in to get attendance points.

A colleague from another community college has a homepage template that ALL are required to use. I am assuming NVCC does not.

role call I use in f-t-f classes

I wil field the Assignments. You will always have access even if you remove it from student view..

Sabrina, you will want to remove Assignments link from the navigation if you don't want your students to access it, but you - as teacher - will always have access to it.

Got it, thank you both

Betsy, neither NOVA or NVCC have a homepage template that everyone uses. Not that I'm aware of. Although, some departments and disciplines do.

Lesson Learned: make your files not available to students. I had tests in my files assuming they were MY files....luckily a student informed me.

Will you be showing how to create those buttons? Or is there a tutorial?

I had a course designer build hot buttons for me

I use modules and buttons for my f2f courses. I obtain the idea from NOVA Online.

Janet, building buttons might be too involved for this session, but you can meet with one of our designers and they can show you.

I just googled it. Looks like tutorials on how to create buttons.

Tutorials on YouTube.

I noticed we no longer have access to public domain photos through Canvas!

Are there design templates for banners with NOVA logos that we can access somewhere?

https://brand.nvcc.edu/visual-guidelines/nova-logo/

This will also tell you exactly what the colors are if you want to match.

Please fill out the PUP survey about ‘Designing for Student Engagement in Canvas’ https://forms.gle/mvEK8Xfrn4XUqQUL9

I can get in the CETSS Design Catalog Canvas course by using the course link with number I see on your shared screen, BUT, I do not see it listed under my courses.

Thank you

Thank you!

Thanks. Very informative!

What is the design turnaround time when faculty make a request for a course?

Thank you, Johnna!

Very helpful session. You inspired me to make my Canvas site better.

https://learn.vccs.edu/enroll/WW7D6D

This has been very helpful. Thank you!

https://learn.vccs.edu/courses/342106/pages/qwickly-attendance

Thank you for a nice presentation. It is very helpful!

Great...thank you!

Stephanie, our designers work with you to design a course. So the turnaround depends on how involved you want to be, their availability, and what you're looking to have designed.

Thank you, Glenn

Thank you!

I will need some design help!

Thank You

Do you have one on one appointments available this week?

One-on-One appointments sign-up: https://outlook.office365.com/owa/calendar/CETSS%40mailnvcc.onmicrosoft.com/bookings/

thank you

Thank you.

Thank you.

Thank you!

Thank you for this great presentaiton

Thanks everyone!

Thank you. I'm registering for a session now!

https://forms.gle/mvEK8Xfrn4XUqQUL9

Dana and Brent - Can you track currently enrolled students versus alumni users of Career Connection?

Link to join the Career Services Canvas page: https://learn.vccs.edu/enroll/94ACG6

Career Resources: https://www.nvcc.edu/career-services/career-resources.html

There's a link! I'll post it

Career Connection Demo Request:

https://docs.google.com/forms/d/1jjRw30WEF8x2IXcgAKCyl2OPrkEEl-KBdje90MqXSXE/viewform?edit_requested=true

Could you copy the email to contact in the chat

NovaCareerServices@nvcc.edu

Here is the link to this information being displayed: https://www.nvcc.edu/osi/labor-market/index.html

Do they cover all of this in SDV?

This is crucial for our students to be aware.

SDV 100 has a full module on Career Exploration. It doesn't necessarily walk them through all of the Career Connection pieces in depth, but a lot of the faculty invite Career Services to class that week to provide more.

Completely agree, Professor Davies. But unfortunately career is only one module in SDV so typically only 1-2 classes is spent on career-related information.

Too much to do in too little time!

At the very least directing students to the webpages.

Is there a career counselor on each campus?

Thanks!

Career Counseling Workshops by month are posted on the Career Services webpage here: https://www.nvcc.edu/career-services/career-events.html

https://docs.google.com/forms/d/e/1FAIpQLSfqGWFOJgBL2BPy8haVfXlq7VpUgTIMzrNxwrLkn3zSD8egzQ/viewform

This has easily been the most important presentation I’ve attended of the PUP program! Thank you for all your hard work, I’m excited to learn about CareerUp and spread the word to my students!

n order to evaluate the session on Career Champions please go to https://forms.gle/mvEK8Xfrn4XUqQUL9

Awesome!

thank you!

Awesome info! Thanks for this presentation.

the first time I got the request for alerts I did them all and then I got emails from other faculty to stop spamming them :x

As we discussed in the Advising PUP session,

We ask advisors to wait 2 weeks for a student to respond before closing a case

the previous early alerts were a total waste of time. I received a flood of emails saying Case Closed or Not Closed, no resolutions.

Some of my advisees don't even know me, so I don't know why another message from me would help.

Back to the text feature, does a student have to sign up for this feature?

All students are able to receive texts

I did have a few advisors talk to the students and have them get in touch with me, but most of them were also no functional

Can students text me back, and if so, where would I get the message?

that's a good question

If students reply to a text, it comes to you in the form an email

yes

yes

if the students withdraw from the course, are their names removed from the Professor home page in navigation.

yes. they are removed.

Are we not supposed to email students through Canvas anymore?

Is the completion % the same as what Financial Aid calls the SAP (satisfactory academic progress)?

Same question...I have been corresponding with students via CANVAS,....is NAVIGATE instead of CANVAS, an either/or situation or a both/and...?

You are encouraged to use navigate as well.

What is our priority in emailing students? Navigation/Canvas IN BOX/ NVCC email

Honestly, there should be training on how faculty should read the information presented in student profiles. It would be easy (and wrong) to make presumptions about a student's abilities based on how many courses they have failed, retaken, etc.

Navigate & Canvas

I agree - this feels very nosy and intrusive to see so much info on a student.

This data can be valuable, but it's vital that it's interpreted in a thoughtful way.

I have an appointment to see one student after the PUP conference. Can I use what I learn today to record our conversation?

Agree, Professor Green

Can they text back?

Are the texts/emails, blind copied to each student?

Professor Hong, You can use the report on appointment feature to record your interaction with the student.

or email back?

Navigate and CANVAS both? why? Why doesn't CANVAS only do the job? ...just asking....

Yes, texts/emails are blind copied

If they reply to a text, it comes to you as an email.

Can they text back to my phone?

@ksrinivas thank you

Does their email come into our Outlook? Or do we have to log into Navigate to read messages?

Yes. It comes in to your outlook.

mailbox

Really - it's Canvas OR Navigate, right? There is simply no way people will send students emails through BOTH systems.

Canvas or Navigate.

My understanding is that CANVAS is for your day to day communications! Navigate "texting" is for emergencies (we don't want spam students so they stop reading their texts!). Navigate is where you can correspond with advisees and with classes for emergencies. Maureen can clarify a bit, but I imagine your deans will also discuss this with you tomorrow!

I use a GoogleVoice number for my students to text... now I am to use CANVAS? the Google Voice has been very effective...

Thanks Jen.

I've issued alerts many times but the students never checked their email or responded and I received a message from counseling that the students case was closed because they could not get in touch with them

Not to mention that this risks reinforcing the expectation that faculty provide updates to students electronically, which (I fear) will actually lead student to prioritize coming to class even less.

I wish if there were more/different options for the reason of the alert. Like, missing assignment or exam.

there is just a joint one for missing work, or the was anyway

An issue we have is that messages sent via Canvas disappear if a student drops the class. If we use our Outlook email, we have a paper trail.

Alerts, texts, email, having students be able to make appointments with us, this is just too much, I don't have the bandwidth. I am supposed to keep up with NOVA email, Canvas, Navigate. When will I have time to teach, research, do professional development, etc. These are straws that break the camel's back

a lot of the navigate messaging is about covering your butt more than anything

it seems to me anyway

so when they say, well they were not acceissible or they didn't try to help me, we can point at doing it

☺️Does 'reached' means they responded?

NOVA Online has an "Alert" button that works actually really well through Canvas; it sends an e-mail through Outlook, that is already filled out (faculty simply specify the reason for the alert). There was talk that it would be expanded to non-NOL classes. Seems like a more straightforward way to issue alerts than this Navigate system

Yes. reached means they responded. 🙂

I agree with Jessica.

In the past, I found that filling out Navigate Reports was very cumbersome. How is time begun, time student entered, etc. relevant to an email exchange?

In my "Cases". I have more than 77 pages of students. Do I have to find my particular student?

Can you explain how to set up our availability so only our assigned advisees can make appointments with us?

YES

I second Ann's question!

How come I don’t see “Send Message" under “Actions”?

I can check your permissions.

did you select some people to send to first?

Are students who are afloat without advisors going to be able to go into Navigate and select whomever is available? Ie….when I post availability, am I getting to get any and everyone as in the past? Have they remedied this? Or do we have to use campaigns?

Will this availability Maureen is creating only be seen by HER advisees?

Professor Bartley, When a case is opened, you will receive an email via outlook with a link.

I agree with Philip...how many ways to maintain contact with students? Please clarify...

I echo Jack's question..

This availability will be seen by all students

Instead of posting specific availability times in Navigate, I exported my NOVA Google calendar to my NOVA website. Then, I ask my students or advisees to check when I am not busy, and email me a specific request. When I confirm the appointment, I will be available in my campus office or in Zoom. My NOVA website is open to any student, staff, or faculty member at NOVA

If this is available to all, it is not a good feature. This is REALLY important to faculty, from what I have heard.

if you do not want students other than those assigned to you to make appointments with you, we recommend you use campaigns.

Yes, you need to sign in to a faculty NOVA website with NOVA credentials (email for faculty).

you would follow the same steps that Maureen is showing on the screen but select "campaigns" instead of appointments

How do you create a campaign?

Oh okay thanks

We have already submitted our AVAIL/Office Hours thru a Standard library form to our Dean, also stated them in our syllabus, do we have to repeat them in Navigate

Fair enough, campaigns it is. But hopefully you guys can communicate with the Navigate people: this is REALLY important.

Also, this "campaigns" step is really counterintuitive.

It would never occur to me to do "campaigns" when I want only my advisees to schedule appointments with me.

training material can be found on the website:

https://www.nvcc.edu/navigate/facultystaff.html

I find that appointments with a very flexible schedule are much more efficient than simply sitting in my office or at my computer at pre-scheduled times.

This has been the source of my confusion, and I think other faculty confusion as well

Why do I have so many more advisees in SIS than in Navigate?

Great for setting up specific appts

@Ann....I've wondered it as well...

navigate shows only those students who are currently active/enrolled in a term vs. SIS that lists all advisees

But now when a student in class says "Can I come by at noon today?" we have to get into Navigate and set it up? I hate this. A life skill is to contact a person and set an appointment.

I have 20-30 advisees in SIS but only 3 in Navigate

How does a student know what Campaigns means?

I definitely see a value to Navigate when it comes to documenting advising. It has helped me a bit, and I think it's good for us all to document our help with students. I can't say that seeing previous appointments notations has been helpful, but I do document all my meetings. But on this I have stressed a few times, and can't stress enough, the appointments feature is a REAL dud until you guys can make it focused on ONLY our advisees.